Calendar, presentations & marketing
Three practical labs built around a fictional five-property multifamily portfolio. Calendar management and PowerPoint are core executive assistant skills; marketing is a smaller supporting module.
Calendar management
Scenario: Regional manager Jordan needs a conflict-free schedule for Tuesday, November 10, 2026. All times are Eastern. Preserve fixed meetings and leave 15-minute buffers between locations or video calls.
| Request | Time / constraint | Priority |
|---|---|---|
| Ownership budget review | 9:00–10:00 AM · fixed | Critical |
| Vendor contract call | 9:30–10:00 AM · flexible, before 3 PM | Medium |
| Resident escalation briefing | 10:30–11:00 AM · fixed | High |
| Lunch with property manager | 12:00–1:00 PM · flexible | Medium |
| Board presentation rehearsal | 1:00–2:00 PM · fixed | Critical |
| Maintenance project check-in | 2:15–2:45 PM · flexible | High |
Self-check: Does your plan protect both critical fixed meetings, resolve the 9:30 conflict, and account for a buffer before the 1 PM rehearsal? Never silently cancel an executive's meeting.
Executive PowerPoint presentations
Prepare a concise 5-slide regional operations update. Use the fictional property metrics below and avoid presenting estimates as verified financial results.
| Property | Occupancy | Open work orders | Monthly budget | Actual spending |
|---|---|---|---|---|
| Harbor Point | 94% | 11 | $42,000 | $45,200 |
| Willow Park | 97% | 5 | $38,000 | $36,400 |
| Lakeview Commons | 91% | 19 | $51,000 | $55,800 |
| Cypress Court | 96% | 8 | $35,000 | $34,900 |
| Oak Terrace | 93% | 14 | $40,000 | $41,600 |
Deliverable: title and purpose, KPI overview, budget variances, maintenance risks, and recommended next steps. Create the actual presentation in PowerPoint or Google Slides; this lab exports your outline and source data.
Quality check: Use consistent fonts, descriptive slide titles, accessible charts, source labels, and one key message per slide. Reconcile the numbers before presenting.
Marketing essentials for property operations
Supporting skill only: assist a property team with clear, accurate communications. Scenario: Willow Park is hosting a fictional resident appreciation event on November 20, 2026, from 5–7 PM in the community clubhouse. No paid promotion is authorized.
Self-check: Don't invent amenities, availability, prices, incentives, or event details. Avoid discriminatory targeting, obtain required approvals, and never publish resident information without authorization.
How these fit into the Academy
Calendar management: Core skill in scheduling and inbox weeks. PowerPoint: Core skill in the executive reporting week. Marketing: Brief introduction within property operations, not a separate specialization.
Save your work locally, then upload the completed file and any PowerPoint deck through the existing Academy submission workflow. This page does not automatically send files to your supervisor.